Administrative Assistant III
Camp Bowie

Hours: Monday - Friday 8:00am - 5:00pm

Position Summary: Coordinates office services for a department or an executive. Schedules appointments, gives information to callers, and relieves officials of clerical work and administrative detail by performing any combination of the following duties.

Responsibilities and Duties:

• Read and route incoming mail. Locate and attach applicable file information or previous correspondence to facilitate prompt resolution.
• Using knowledge of the department's procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports. Request reports, investigations, appraisals, etc., as authorized. Process requests for payment when appropriate.
• Maintain database information, such as mailing lists, referral sources, vendors, etc., in applicable format.
• Maintain manuals, policy and procedure files, etc., in applicable format. Assist in research, testing, and/or implementation of revised policies and procedures.
• File correspondence and other records. May coordinate transmission of information with other users/suppliers.
• May reconcile/coordinate reports with other departments as needed.
• Answer telephone and give information to callers or route call to appropriate official and place outgoing calls. Supply data/information to authorized individuals.
• Greet visitors, ascertain nature of business, assist when appropriate, or conduct visitors to appropriate person.
• Administer tracking of programs. May assist in preparing departmental payroll report, vacation days, etc.
• May direct the workflow or otherwise provide functional supervision to departmental clerical staff.
• Assure an adequate supply of office supplies. Process purchase requests for others as authorized.

Education and Experience:

• High School diploma or equivalent
• Minimum 5 years of experience in related field of expertise
• Excellent written and oral communication
• Excellent PC skills, including word processing and spreadsheets
• Excellent analytical skills and attention to detail
• Excellent time management, organizational and problem-solving skills

Qualified individuals may email their resume to DFWStaffing@plainscapital.com